Publishers Weekly Submission Guidelines
>> If you are a self-published author interested in submitting your book for review consideration, please do so via BookLife.
>> As of June 1, 2014, publishers will be able to submit titles for review consideration using PW's GalleyTracker platform. This is an intuitive, easy-to-use system that assists publishers in submitting review copies (both physical copies and e-galleys) and allows publishers to preview and supplement title metadata, and also to keep track of the status of any galley submitted for review as it progresses through the reviewing process. You can set up your free publisher account here. The use of GalleyTracker is not required, but is encouraged.See details here.
General submission guidelines
Submissions must be sent three (3) months—preferably four (4)—prior to the 1st day of the month of publication.
You must send two (2) copies of every title submitted. Submissions of a single copy will not be considered. Digital galleys should be uploaded through our GalleyTracker platform. We do not accept e-galleys via NetGalley or Edelweiss, due to our need to protect reviewer anonymity.
All galleys should have the following information on the cover:
- Publisher and imprint
- Number of pages in the finished book
- 13-digit ISBN
- Month and day of publication
- Distribution arrangements
- Publicity contact information
An accompanying letter should contain a description or synopsis of the book, and any pertinent publicity information, including the author's previous titles, blurbs, or previous reviews. Book club, paperback, audio or movie rights sales, author tours of 5 cities or more, a print run of more than 10,000 or an ad/promo budget of more than $30,000 should be noted.
Please include a separate cover sheet or letter for each copy of every title submitted.
Finished books and bound manuscripts are acceptable for submission. Please clearly mark them "In Lieu of Galleys." Unbound F&Gs are acceptable only for submission of heavily illustrated books.
We review books in the following categories: Nonfiction, Fiction, Mystery/Thriller, Science Fiction/Fantasy/Horror, Romance/Erotica, Poetry, Comics, and Lifestyles (cooking, gardening & home, health & fitness, or parenting). Again, children's titles have their own guidelines (see below). We consider self-published books for review through BookLife.
Please address packages to:
Nonfiction Reviews [or "Poetry Reviews" or other relevant category]
71 West 23 St. #1608
New York, NY 10010
Religion titles, including children's religion, should be sent to:
Marcia Z. Nelson
Publishers Weekly Religion Reviews
1118 Garfield Ave.
Aurora, IL 60506
Note: Marcia Nelson should also receive home and gardening, and hobbies and crafts titles.
Publishers Weekly reviews children's books in every issue. All of our reviews appear in advance of publication. Therefore, we request that titles submitted to us for review consideration be sent three months prior to publication date. (We realize that this is not always possible for companies that do not receive pre-press materials; we will make exceptions when we can.) Please send two copies of the galleys or folded-and-gathered sheets, followed by two copies of the finished book, when it becomes available.
Only books written for children will be considered for review. Please do not submit books aimed at parents or teachers.
Please note that we cannot review from photocopies or manuscript pages. If you do not have typeset galleys or F&Gs, then please submit a finished copy of your book as soon as possible. Again, we will try to make exceptions to our lead-time policy when we can. Only books with a national distribution channel in place will be considered for review. We do not review revised editions or subsequent titles in an established series. Please also note that we rarely provide full review coverage to children's guidebooks, activity books, cookbooks, or reference books.
If you are submitting a galley to the children's department, please do not send the same book to another reviews editor. If you are sending a substantial amount of material, please use a sturdy box rather than a Jiffy bag, to ensure its safe arrival.
All children's book submissions should be sent to:
Children's Book Reviews
71 West 23 St. #1608
New York, NY 10010
Digital galleys can be submitted through our GalleyTracker platform.
Along with the books, please include the following information: price, ISBN, age level of readers (in years, not in school grades), page count, and publication month.
If you will be submitting materials to the children's department on a regular basis, please contact Matia Burnett at firstname.lastname@example.org. Matia will add you to our checklist system, which allows our bookroom to keep track of the books sent to us for review.
Due to the volume of materials we receive, we ask that you not telephone to request information about titles submitted for review. If you would like to check on the arrival of review materials, please email Matia Burnett at email@example.com with a note listing the book title(s) that you submitted. If we have not received them, we will contact you. Please note that we cannot and do not supply information regarding whether or when a book will be reviewed. If a review of your book has not appeared in Publishers Weekly by the end of its publication month, it is safe to assume that the book has not been chosen for review. Please bear in mind that we are able to review only a fraction of the children's books that are published each season; because of space limitations, we have to be very selective. Sending a book to us by no means guarantees you a review. But we look forward to seeing your submissions.
Publishers Weekly reviews Canadian books. By Canadian books, we mean books published by publishing houses based in Canada, both independents and Canadian branches of multinationals. The focus will be on Canadian authors, but international authors published in Canada will also be included. The reviews of Canadian books appear in PW's regular review section.
All of PW's reviews are pre-publication reviews, so in order to have your books considered for review, please send galleys or bound sheets to our Canadian adult reviews editor, Leigh Anne Williams, at least four months prior to publication. The sooner the better! Digital galleys are also accepted through our GalleyTracker platform, but please contact Leigh Anne in advance to be sure no e-galley gets lost in cyberspace. To expedite the process, PW accepts submissions of bound manuscript pages that are still in the editing process. We require two copies of each title. Each set of galleys (even when several sets are shipped together) must come with a covering letter or release that gives a publicity contact and complete bibliographic information—full title, author, publication month, complete 13-digit ISBN, number of pages, first printing figures, ad/promo budget if noteworthy, and format(s). Inclusion of Agent names is also appreciated. Galleys that arrive without a publication month cannot be considered for review. (In general, PW does not review revised or repackaged editions. Please query before sending them.) The release accompanying each set of galleys should provide catalogue copy or descriptive materials on the book, as well as author information, significant marketing information, and notable early endorsements. Should any of the submitted information change after it has been filed, please e-mail changes immediately. Do not submit art, photography, or gift books without illustrations. Please think green and use recyclable packaging.
One additional and important note for galleys coming to our Canadian office is that we ask publishers to please note if they have North American rights or if the book is being published in the U.S., and if so by who and when. We will ensure that there is no duplication with reviews assigned from our New York office and consider the timing of reviews when publication dates are not simultaneous in the U.S. and Canada.
Email is the best way to reach Leigh Anne, firstname.lastname@example.org, but you may also send information by mail to Leigh Anne Williams, 157 Wychwood Ave. #6, Toronto, ON, M6C 2T1, or at (416) 652-9255 between 9 am and 5 pm Monday to Friday.
Reviews from the Canadian office will be for adult fiction and non-fiction. Children's and YA, and religion books should continue to be sent to our U.S. editors according to the details below.
Religion titles go to: Marcia Z. Nelson, Religion Reviews Editor, Publishers Weekly, 1118 Garfield Avenue, Aurora IL 60506. email@example.com; phone: (630) 892-9265.
Children's books go to: Children's Book Reviews, Publishers Weekly , 71 West 23 St. #1608, New York, NY 10010.